COR412 Asset Management –
Integrating Asset Management with
PO and AP

COR41 2 Asset Management – Integrating With PO and AP Page 2 of 88
Issued March 1 8, 201 0
CORE Oklahoma
Training Manual
Table of Contents
Document History  ..................................................................................................................................  5  
Asset Integration Overview  ...................................................................................................................  6  
Key Terms  ..............................................................................................................................................  7  
Process Flows ..................................................................................................................................... 10  
Asset Integration Diagram  .................................................................................................................. 10  
Asset Integration Process Flow .......................................................................................................... 11  
Guidelines, Concepts and Alternatives .............................................................................................. 12  
Asset Groupings ................................................................................................................................ 16  
Entering Asset Information in Purchasing and Accounts Payable ................................................... 18  
Asset Requisition ...............................................................................................................................  18  
Asset Purchase Order  ........................................................................................................................ 19
Asset Receipt – Scenario #1 , Serialized Item ..................................................................................... 21
Asset Receipt – Scenario #2, Multiple Distribution Lines for One Asset  ...............................................  24  
Asset Voucher ...................................................................................................................................  27  
Loading and Reviewing the AM Interface Tables – Physical Information  ......................................... 29  
Step 1: Loading the Pre-AM Tables – Physical Information  ................................................................. 30  
Step 2: Reviewing the AM Interface Tables - Physical Information  ......................................................  32  
Physical Transactions A Page ........................................................................................................ 33  
Consolidating Physical Load Lines .................................................................................................... 36  
Physical Transactions A Page ........................................................................................................ 38  
Step2: Consolidate Load Lines  ........................................................................................................... 40  
From Assets Page .......................................................................................................................... 40  
To Assets Page .............................................................................................................................. 42  
Step 3: Review the Newly Consolidated Load Lines ........................................................................... 44  
Physical Transactions A Page ........................................................................................................ 46  
Unitizing Physical Asset Load Lines .................................................................................................. 47  
Step1 : Reviewing the Interface Tables for Load Lines to Unitize  .........................................................  47  
Physical Transactions A Page ........................................................................................................ 49  
Step2: Unitize Load Lines .................................................................................................................. 50  
FROM Asset Page  .......................................................................................................................... 51  
TO Assets Page ............................................................................................................................. 53