How to Write a Conflict of Interest Statement

yuwenjun720731

1953

收藏 2015-02-27

How to Write a Conflict of Interest Statement

Conflict of interest statements are put in place to ensure personal gain is not sought or achieved by employees, managers or other parties while fulfilling the terms of a contract or representing an agency, employer, government or other institution. Most contracts and company policies include a conflict of interest statement to prohibit any activities that may lead to a conflict of interest. Write a conflict of interest statement that will declare any potential conflicts, and protect all parties from the threat of engaging in a conflict.

Steps

1
Determine the audience. Most companies and organizations require all employees, leaders and board members to sign a conflict of interest statement upon hire.
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2
Define conflicts of interest. State the potential situations that could cause a conflict of interest. Such situations could include having a financial interest in customers, vendors or partners, working for a competitor, doing work for competing businesses, accepting gifts or money from clients, suppliers and partners, using the company's resources, time or equipment for personal gain, using intellectual property or business practices for personal or competitive gain.
3
State an expected code of conduct. Include expected duties and behaviors of parties, including off-duty conduct.
4
Require a disclosure of potential conflicts. Ask employees, leaders and others who will be bound by the conflict of interest statement to declare any potential financial or personal interests in the work of the company or organization. Individuals should also disclose any personal relationships that may impact the ability to be an impartial party in any contracts or employment.
5
List the steps that may be taken to address any conflicts of interest. These steps can be protective, such as asking employees to refrain from decisions or activities that could create a conflict. They could also be proactive, and might require employees to dispose of any conflicts of interest in order to continue work.
6
Address the acceptance of gifts. Include rules or prohibitions about employees accepting gifts, loans or money. State the limits of what can be accepted.
7
Protect confidential information. The conflict of interest statement should include limits on how company information may be used outside of the business. Protect the ideas, property and business practices by writing that such information cannot be shared with anyone outside the organization.
8
Require a signature and date. All parties to whom the conflict of interest statement applies must sign and date the statement to prove they have read and understood it, and disclosed any potential conflicts. Be sure to have all parties sign any revisions that are made after the initial statement is signed. File them in personnel files or a corporate file.

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